Overview

Client

Seneca College - Great Hall

Seneca College - The Great Hall

WHAT:
  • Multi-purpose meeting and conference room
LOCATIONS:
  • Newnham Campus, Toronto ON
PRODUCTS:
  • 55" NEC ultra-thin bezel videowall
  • 55" & 70" NEC stand-alone displays
  • Crestron touch screen control panel
  • Height adjustable motorized podium
  • DMX lighting controller
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Seneca College – Great Hall

ADVANCED UPGRADES SENECA GREAT HALL AND TURNS IT INTO AN INNOVATIVE MULTI-PURPOSE TEACHING AND CONFERENCE SPACE

ABOUT SENECA COLLEGE:

With more than 290 programs and 500+ career options, Seneca offers boundless opportunities for students to pursue career goals.

With campuses across the Greater Toronto Area, Seneca offers degrees, diplomas and certificates renowned for their quality and respected by employers. Combining the highest academic standards with practical, hands-on learning, expert teaching faculty and the latest technology ensures Seneca graduates are career-ready.

THE OPPORTUNITY:

The Great Hall was built in September 2011 as part of the expansion to the Newnham campus KIP building to provide a multi-purpose room. Since its completion, the Hall has been used primarily as an electronic classroom. Over the last two years however the room has been configured to be used both as a conference/meeting room and a showcase room and the audio visual capabilities have not met these configurations. With the projected use of this room becoming more multipurposed, Seneca College needed to upgrade the audio, visual and lighting to accommodate the requirements of
a multi-purpose setting.

Included in this was the need to convert the room into a dividable meeting space with the push of a few buttons.  The college was seeking a vendor to work with consultants and electricians to upgrade the Great Hall electrical and audio visual systems at the Newnham Campus.

THE ADVANCED SOLUTION:

Advanced partnered with NEC Display Solutions and Crestron Electronics to create a state of the art, multi-functional space.

Two 6×3 video walls featuring 55” NEC ultra-thin bezel displays were custom wall mounted at the front of each room in addition to 6 70” and 55” audience fill displays mounted in strategic areas throughout both rooms for optimal viewing. Two height adjustable motorized podiums were provided with embedded touchscreen control and NEC confidence monitors. The podiums also included gooseneck microphones, client supplied PC and connection points for guest speaker laptops. Lastly the system also included two surface mount partition sensors to sense movable wall positioning, two keypad lighting control panels at the main doors, an upgraded audio system, a live mixing console with digital audio head end and one DMX lighting controller.

This multi purpose room needed to have the flexibility to be changed on the fly with limited tech support if any.  Advanced create two room modes to make this happen. These two modes were automatically detected by remote sensors located at two points along the movable wall track so that when the movable wall was closed, the system would automatically operate as two separate rooms – each totally independent from the other. When the movable wall was fully open, the sensors would cue the system to operate as one large room giving the user access to all room components including all possible input locations and all output displays.

The presenter was given the ability to control all room functions via a 10” touch screen control panel located in each podium. The presenter can select which source to send to any or all of the room displays. The podium touch panel also allows the presenter to control the volume levels sent to the room sound system. There are separate controls on a volume control page for the main program audio, the wireless headset microphone and the podium gooseneck microphone.

One other audio feature is a mobile audio mixing console which will be used for special events when auxiliary audio connections are to be added to the system. This unit will connect to the stage floor boxes via the supplied REAC cables as required.

THE CHALLENGE:

Understanding the high profile and complex nature of the meeting space, Advanced built in multiple 2 hour system training sessions and created a user friendly operational manual to ensure the administration would have a guide to follow as needed. This was very well received by the user group.

The major project challenge was the requirement that all work had to be completed in a very short period of time – 11 days – as the room was in high demand. Any extra work would require after hour access only. Due to the high profile nature of the project and the extremely tight timeline for completion, a detailed work plan proposal was submitted to demonstrate the ability to complete on time and within budget. The work plan included a clear description of the approach to the project, the system design, a full description explaining the approach to manage the work, details of the project implementation team and a detailed schedule for completion.

A comprehensive maintenance and support plan was created for this high profile meeting space featuring preventative maintenance visits and emergency response visits to ensure all needs of the college are met.

Lastly, special attention was paid in the system design to ensure all of the Purchaser’s accessibility standards, policies, practices, and procedures were complied with.

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